Incoming document
Scan, e-mail, manual upload or external system can arrive in the same inbound queue with controlled source and status.
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Document management
Document management
A document and file platform where uploading, versioning, sorting, OCR, authorization and auditing do not live in separate tools, but in a controlled business process.
Uploading and versioning
OCR and AI proposal
Document sorter
Audited sharing
Operating model
Not a file storage, but a document life path.
The new NOPA document management handles metadata, storage object, version, event and comment separately. In this way, the path of the document can be reconstructed from an audit later, not only the final state is visible.
Identification and metadata
OCR/text extraction and AI suggestion help to prefill the document type, partner, division, contract and other fields.
Sorting and workflow
PDF viewer, metadata panel, batch apply, status, closing, unlocking and regrouping with audited decisions.
Storage and sharing
Versioned storage, controlled shared link, expiration, revocation, authorization and access log.
Intake
file is received
OCR / AI
a proposal is being prepared
Sorting
connection to a business purpose
Workflow
notice and decision
Audition
demonstrable way of life
Back-office service
We can handle the entire process, from incoming mail to organized digital documents.
Physical shipments can come directly to us. We also provide high-volume daily digitization with industrial scanners, controlled processing steps and the NOPA document sorter.
Receiving mail
Incoming paper-based consignments are received at a designated processing location and opened in a controlled manner.
Industrial scanning
The capacity can be adjusted to the customer's process, up to the digitization of thousands of documents per day.
Sorting and checking
OCR, metadata proposal, quality control and audited decision link the document to the appropriate business objective.
Digital transmission
The sorted material is sent to workflow NOPA or to the agreed company storage and system.
A management perspective
Document management pays off where there is a lot of manual checking.
Customer service
It is faster to see where a document is, who has the next step, and what kind of communication is related to the case.
Compliance / DPO
Authorization, access, sharing, retention and event log can be managed in an auditable framework.
CTO / IT manager
OpenAPI, storage adapter, tenant isolation, scope-based authorization and worker-based background processing provide the operational basis.
Functions from the new direction NOPA
Core document platform, on which migration and integration can be built later.
Uploading, versioning, storage
Nextcloud, OneDrive, Google Drive and S3 compatible storage adapter, file version and retrievable UID
PDF preview and thumbnail
quick visual inspection for sorting and customer service work
OCR and content index
text extraction, search, page-based indexing and OCR cache direction
AI identification suggestion
document type, partner, project, division, contract and confidence score
Tags, statuses, comments
document sorter, batch operations, closing/unlocking, regrouping and responsibility trace
Event and notification engine
new document, comment, escalation, control report and template notification
Shared links
expiration, revocation, optional password and audited access
Docserver workflow
signature, conversion and timestamp as jobs, with audited results
Next step