Receiving mail
Incoming paper-based consignments are received at a designated processing location and opened in a controlled manner.
Back to NOPA
Document management
Document management
Processing, approval and retrieval of incoming documents in one place. Keep track of who is working on which document and what decisions have been made.
Uploading and versioning
OCR and AI proposal
Document sorter
Audited sharing
Operating model
From incoming documents to a traceable case
Document versions, data and associated events can be tracked together. In this way, it is possible to see later who modified or approved what.
-
Incoming document
A scanned document, an e-mail, an uploaded file or a document from an external system may be among the materials awaiting processing.
-
Identification and document data
Text recognition and AI suggestions can help fill in the document type, partner and related contract information. Suggestions can be verified.
-
Classification and approval
Review the data alongside the document and process multiple documents together. Classifications and status changes remain traceable.
-
Storage and sharing
Preservation of document versions and controlled access. A shared link can expire and be revoked.
The first three images are generated process illustrations; the fourth is an anonymized image of the NOPA interface with Hungarian demonstration data. Click an image to enlarge it.
Back-office service
We can handle the entire process, from incoming mail to organized digital documents
Physical shipments can come directly to us. We also provide high-volume daily digitization with industrial scanners, controlled processing steps and the NOPA document sorter.
Industrial scanning
We agree the daily capacity based on the number of mail items and pages, the checking requirements and the required handover deadline.
Sorting and checking
OCR, metadata proposal, quality control and audited decision link the document to the appropriate business objective.
Digital transmission
The sorted material is sent to workflow NOPA or to the agreed company storage and system.
A management perspective
Document management pays off where there is a lot of manual checking
Customer service
It is faster to see where a document is, who has the next step, and what kind of communication is related to the case.
Compliance / DPO
Access, sharing, retention and event history can be managed in one trackable framework.
CTO / IT manager
OpenAPI, storage adapter, tenant isolation, scope-based authorization and worker-based background processing provide the operational basis.
Technical details
Features and integrations to discuss with your IT team
Before implementation, we agree on the features available in the chosen version, the integrations needed and any custom development.
View technical details
Upload, versioning and storage
Nextcloud, OneDrive, Google Drive and S3 compatible storage adapter, file version and retrievable UID
PDF preview and thumbnails
quick visual inspection for sorting and customer service work
OCR and content index
text extraction, search, page-based indexing and OCR cache direction
AI identification suggestion
document type, partner, project, division, contract and a confidence indicator for the suggestion
Tags, statuses, comments
document sorter, group operations, closing, reopening, regrouping and tracking those responsible
Event and notification engine
new document, comment, escalation, control report and template notification
Shared links
expiration, revocation, optional password and audited access
Docserver workflow
signature, conversion and timestamp as jobs, with audited results
Tenant permissions and audit
versioned permission catalog, roles, direct user overrides, and explainable effective permissions
Next step
Let's review your current document process
Practical guides
Digitization FAQ · Digital archive · Document flow and E-route - illustrative example
Plan your next step
Introduction and pricing considerations · Knowledge base by topic