From digitization to daily operations
For a successful transition, the path of the document must also be planned: who will receive it, who will check it and who will use it later. The following questions will help you prepare for the first meeting.
Industrial scanning · Document management · Digital archive · E-route
Frequently asked questions before deployment
What must be prepared for the assessment of document digitization?
Some typical document samples, the daily or monthly volume and the description of the current processing steps. It is important to know the people responsible, the desired search data and the existing systems.
What is the difference between scanning and OCR?
Scanning creates a digital image of the paper. OCR recognizes the text in the image, making it searchable and processable; the accuracy of the recognition must be checked on samples.
How can the quality of digitized documents be checked?
The completeness, order, readability of the pages and the data assigned to the document must be checked. The method of inspection, sampling and the person responsible for correcting errors should be recorded before processing.
How to find a document later?
The search can be aided by document type, partner, date and case identifier. The recognized text is an additional search option; access to the results is determined by the user's rights.
Who decides the retention period and deletion?
The organization's designated professional managers determine the rules for each type of document. In addition to the deadline, the starting event, exceptions and approval of deletion must also be clarified; scanning alone does not allow paper destruction.
Does NOPA also help with paper processing?
The agreed mail reception, industrial scanning and document sorting service can be connected to the software. The quantity, order of receipt, quality expectations and handling of the originals are recorded during the survey.
How does E-route relate to document management?
E-route supports the delivery process. Related documents and handover events can be assigned to the case with common business identifiers; the method of data transfer and the necessary system connections will be discussed separately.
Are all features immediately available in every launch?
The content of the introduction is determined by the version used, the existing systems and the agreed needs. The results of the survey record the functions to be introduced, the necessary adjustments and the acceptance conditions.
What does digitization cost?
Preparation, scanning, text recognition, data verification and delivery together define the task. In addition to the quantity, an accurate offer also requires document samples and a description of the desired output.
Does OCR automatically assign the document to the correct case?
Text recognition and case assignment are separate tasks. Based on the correctly recognized text, there may be several possible partners or cases. The classification proposal must be accepted or corrected according to the specified inspection procedure.
Preparation of digitization offer · OCR and classification in detail