The processing capacity can be adjusted to the customer's actual shipment and page number.
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Back-office document processing
Industrial document scanning from incoming mail to organized digital material
Physical shipments can arrive directly at our processing location. With industrial scanners and a controlled workflow, we provide a scalable service for digitizing up to thousands of documents per day.
Direct mail receptionIndustrial scanningOCR and checkAudited transmission
Receipt, scanning, quality control and forwarding are carried out in traceable steps.
The document can be sent to workflow NOPA or to the agreed company system.
Service model
We also take over the path of the paper, not just the finished file
The service keeps the process under one hand from the receipt of the physical letter to the delivery of the digital document.
Receiving mail
The shipments arrive at a designated processing location, where controlled acceptance and preparation begin.
Industrial scanning
High-volume digitization scaled to the customer process, with an agreed format and resolution.
Quality control
Check page number, readability, orientation and document boundaries before sending.
Digital handover
The sorted material is sent to a document sorter, workflow or linked storage.
Arrivaldelivery
Preparationdemolition and arrangement
Scanningindustrial digitization
CheckingOCR and quality
Handoverworkflow or storage
Who is it worth?
Where the amount of paper requires its own team and continuous monitoring
A lot of mail traffic
The daily shipment volume causes congestion, or the paper has to be moved between several locations.
Audited operation
It is important that receipt, processing and delivery can be verified later.
Digitization lag
The internal team's time should be freed up for substantive administration instead of scanning.
Integrable NOPA X operation
The digitized document is not left alone
Document sorterPDF viewer, metadata proposal, batch operations and assignment to audited business purpose.
OCR and content extractionSearchable text and prepared metadata for further processing.
Linked storageNextcloud, OneDrive, Google Drive and S3 compatible object store can be attached to the process.
Permissions and auditAccess, change and transfer can be handled in a documented process.
Frequently asked questions
The first answers needed to make a decision
How much can be processed?
The capacity is measured based on the daily number of shipments and pages, the types of documents and the need for inspection; the process can be designed for thousands of documents per day.
Where do the finished files go?
NOPA into document management, connected enterprise system or Nextcloud, OneDrive, Google Drive and S3 compatible storage.
Can you only request a scan?
The scope can be mere digitization, but it can also include OCR, sorting, metadata, quality control and workflow.
Next step
Show the daily incoming volume and we will draw the processing model
A few typical examples and a brief description of the current process are sufficient for the first consultation.