Visual inspection and metadata are available on the same work surface.
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Document sorter
The incoming PDF becomes an organized, forwardable business document.
The sort queue brings together the PDF preview, OCR result, metadata, and assignment to the business objective. The decisions can be retrieved, and the document goes into the appropriate workflow.
PDF viewerOCR and AI proposalBatch operationsAudited decisions
OCR and identification proposal speed up while critical classification remains controlled.
You can see who assigned or regrouped the document to which business purpose, when.
Sorting workspace
From the incoming queue to the order for the closed business purpose.
The operator checks the document in a single workspace, completes the metadata and starts the next process.
PDF preview
Quick visual check with pagination, thumbnail view and information related to the document.
OCR and proposal
Extracted text, document type, partner, project, division or contract proposal.
Batch processing
Shared metadata and transmission of documents with the same purpose with controlled group operations.
Workflow start
A closed classification can trigger a notification, task, approval or external system connection.
Intakefile is received
OCRcontent extraction
Proposalmetadata preload
Decisionconnection to a business purpose
Workflowtransmission and audit
When is it justified?
When the document is already digital, but its classification is still manual and opaque.
Shared folders
The files arrive, but there is no unified status, responsible or business objective.
Many document types
Invoices, contracts, letters and attachments arrive with different fields and a different process.
Several organizational units
Orders for a partner, project, division or contract must be controlled together.
Integrable NOPA X operation
The document sorter fits the corporate environment.
Incoming channelsScan, e-mail, manual upload and external system can be fed into a common intake process.
Status and responsibilityClosing, unlocking, regrouping, comment and trace of responsibility.
Linked storageNextcloud, OneDrive, Google Drive and S3 compatible storage connection.
API and auditThe classification decisions can be transferred to another system through a stable contract.
Frequently asked questions
The first answers needed to make a decision.
Does the system decide automatically?
OCR and identification logic can provide a suggestion. Human control and audited approval can be held at the necessary points.
Can it be connected to existing storage?
Yes, according to the created scope, Nextcloud, OneDrive, Google Drive and S3-compatible storage can also be connected.
Can multiple documents be handled at the same time?
Documents belonging to the same purpose can be metadata, grouped and forwarded using batch operations.
Next step
Show us ten typical incoming documents and we will design the sorting process.
A few typical examples and a brief description of the current process are sufficient for the first consultation.